Mileage expenses

Record business mileage automatically from your phone and claim it monthly at HMRC rates.

Updated 12 October 2026

Mileage expenses live under Expenses › Mileage expenses. Trips can be recorded automatically by the Epicurus Pro phone app, or added by hand.

Automatic trips on your phone

Open Expenses › Mileage expenses in the Epicurus Pro app.
Switch on Record trips automatically and allow location Always when asked.
iPhone: trips start when your phone detects you are driving, or when it connects to CarPlay. Android: pick your car's Bluetooth from the list and trips start when your phone connects to it.
A trip ends after a few minutes stopped or walking. Short hops under about a quarter of a mile are ignored.

You don't need CarPlay or Android Auto for this to work. You can also press Start trip and Stop trip yourself.

Review your trips

Each new trip arrives as Needs review. Mark it Business or Personal and add a purpose, for example "Site visit at the Leeds office".
Every trip shows where it started and ended.
Only business trips are claimed. Personal trips stay on your record but are never sent to your company.
Use the month picker to go back up to 3 years.

Rates

Business trips are priced at HMRC approved mileage rates: 45p a mile for the first 10,000 business miles in the tax year (from 6 April), then 25p a mile.

Claims

On the 1st of each month, last month's business trips are submitted as one claim automatically. Use Submit claim now to send it sooner.
Admins see claims under Team claims, can approve, reject or mark them paid, and can download a CSV with the start and end of every journey.
See Expense reports for any date range.

Ask your agent

You can say things like "how many business miles did I do last month?" or "submit my mileage claim".

Vehicles and commuting

Choose which vehicle you drove and whether the trip was Business, Personal or Commute. See Link journeys to a vehicle under My Garage.

Was this helpful?

Travel & accommodationKeep hotels, trains, flights, taxis and chauffeurs separate, and claim back what you paid yourself.Expense reportsReport on agent payments, mileage and travel for any period, for yourself or your whole team.Spending policyCategories your agent will always refuse, such as gambling, whatever someone’s role or limit.